Job Vacancy – Office Administrative Assistant
We currently have a vacancy for an Administrative Assistant in our busy office at the Sanctuary. Please contact the office for an application form.
Completed application forms with an accompanying letter should be sent by post to: The Trustees, Waggy Tails Rescue, 143 Magna Road, Wimborne BH21 3AW
No applications via Facebook, email or otherwise online.
Waggy Tails Rescue
Job Description
Job Title: Administrative Assistant
Location: Poole & Dorset
Salary: Hourly Rate: £11.44 (age 21 and over) Initial three month review period on suitability and salary
Hours: Approx. 16 Hours per week
Responsible to: Trustees
THE CHARITY
Waggy Tails Rescue is a registered charity based near Poole and Bournemouth. The Waggy Tails story is about happy dogs, happy people and happy homes. We always put the animal first – then the rest will follow.
We have a no destruction policy. No healthy animal is ever put to sleep, which means that as well as rehoming we also look after dogs in long term foster homes. These tend to be dogs who are too ill or too old to be re-homed but we feel that these “oldies” have a right to a dignified and happy retirement. We need foster homes and sponsorship for our “oldies” whose vet bills are consistently high!
JOB PURPOSE
To be responsible for aspects of the day-to-day administration of the charity office, ensuring it operates effectively, efficiently and professionally. The role supports the Trustees of the Charity and includes answering emails and giving information regarding all aspects of the charity.
MAIN DUTIES AND RESPONSIBILITIES
- Creation and updating of publicity materials.
- Information on the dogs seeking homes.
- Review and amendment of documentation
- Maintaining an Access database.
- Input into bi annual newsletters and marketing campaigns to relevant businesses.
- Assistance with fund raising materials and associated publicity.
- Supporting the animal welfare team with administrative tasks.
- Receiving and handling cash.
- To respond to enquiries from the general public and supporters via email, telephone and written communication where appropriate.
- To ensure that the records held by the charity are up to date and manageable and can be reported on to the trustees in preparation for the Charity Commission.
- To undertake other such duties and responsibilities commensurate with the role as and when required
- Holiday cover.
APPLICANT SKILLS
- Working knowledge of all Microsoft Applications – Word, Excel & Publisher essential
- Knowledge of Access Database preferred
- Experienced in image creation and editing
- Good telephone manner
- Good communication skills to deal with members of the public and the ability to work with a small team.
- Ability to maintain confidentiality and an understanding of GDPR
- The nature of the Charity means that emotions can run high at times – the ability to remain calm under pressure is essential.
- Ability to work flexibly and adapt quickly and positively to change
- A sense of humour is vital.
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.…read more
Support our Waggy Tails London Marathon runner
Hi, I’m Greg and in April I will be running the London Marathon for the first time, my first ever marathon in fact. I have been to watch and support at the marathon for a few years and got hooked on the atmosphere around London on the day. After applying year after year, I finally was one of the lucky ones to get a space. I had a mixed feeling of excitement and the Mara-noia setting in.
I have a pretty active lifestyle already working as a greenkeeper at Parkstone and enjoying all things outdoorsy, but I would definitely not consider myself a marathon runner. I started upping my training for the marathon just before Christmas so I am now starting to hit the longer distances. So if I’m not using my free time for running now, it’s spent on researching how to stop my legs from hurting.
I am originally from Cambridgeshire and moved to Dorset in September 2024 and have fallen in love with the south coast and all it has to offer.
I have always said if I’m lucky enough to get a spot at the marathon I would definitely use the opportunity to fundraise for a great charity preferably a small local charity. While doing my research it didn’t take me long to find Waggy Tails Rescue Centre. Having a dog of my own, I understand how much goodness a furry friend can bring into your life and at Waggy Tails they understand that too.
I would love to rescue a dog myself but unfortunately I am not in the position to right now so I thought the next best thing I can do for Waggy Tails and the dogs they re-home is to try and raise a little bit of money for them and get their name out there even more. After speaking to the team they invited me down to see how they and their amazing volunteers care for the dogs as well as getting so say hello to some of the dogs (best day ever). After visiting I knew I had made the right decision to try and help them and had given me the motivation I needed. I hope I can do all the team and amazing doggies proud.’
If you would like to sponsor Greg and support Waggy Tails please follow the link to his Just Giving page
gregory-waggy-tails
…read more
Planning Application Refused – October 9th
In August 2022 we purchased a property at Ashley Heath with the hope of moving our small Sanctuary on Magna Road, Wimborne, into a bigger permanent home. The land would have given us sufficient space to exercise our dogs and possibly take in other animals such as horses, donkeys, goats and hens.
After an initial pre application in March 2023, a revised Planning Application was submitted to Dorset Council in October 2023 which included all the advice given to us by the planning officer. It has taken over twelve months of jumping through various hoops, searches and surveys which in total have cost over £31000, for the application to be refused today.
We are not in a position to justifiably spend any more of the Charity’s money on an Appeal. As a result we are left juggling two properties with our only option left to be the sale of the Ashley Heath Site. In the current market this will put considerable strain on the Charity’s resources, whilst we find a purchaser.
This year to the end of September, we have taken about 600 requests to take in unwanted dogs and since the beginning of October have had a further 20 requests. Like most rescues nationwide we are full and the requests are coming from further afield as a consequence. The need is there but we are at a loss now, as to how to help.…read more
£1000 from Petplan August draw.
We were lucky enough to win the August draw from Petplan and received £1000.
Spencer came along to present the cheque and to meet our lovely collie pups, Amber, Ivy, Doug and Patch.
Amber found the corner of the cheque quite tasty and managed to leave teeth marks all over it!
…read more
